Each window has a toolbar at the top containing various buttons representing actions that can be invoked from the window. Most of them contain the following buttons:
Buttons in the toolbar often appear in menus of the same window as well; you can identify them because they have the same icon. This is a convenience; invoking the action from the toolbar or from the menu will have the same effect.
Often an action will only be possible in certain circumstances, for instance if some rows in the associated JTable have been selected. If the action is not possible (i.e. it would make no sense to invoke it) then the button in the toolbar and the menu option will be greyed out, indicating that it cannot be invoked in the current state.